As of fourth quarter 2011, a new form/report will be available for users of Sage Abra Suite using version 9.0x and 9.1x. This is the Form 940 including Schedule A. The form is located in Reports> Payroll>Year-End. There is an option for a Pre-Close Form 940 Report and the Form 940.

The Pre-Close Form 940 can be viewed after Trial Quarter Close has been run throughout the year for interim balancing. It is recommended to print this report each quarter as these totals are cumulative.

A new database, Employer 94011 (PR94011.DBF), will be populated during the fourth quarter of the Final Quarter Close process. This form is also available in Payroll>Processes>Edit Quarter/Year-End Forms. All fields will be available for edit. The following fields must be edited for values to appear on the Form 940:

• Type of Return
• For Overpayment option of Apply to Next Return or Send a Refund
• Part 6—May we speak with your third-party designee?
• Part 7—Sign here.

The most important item for this form to be correct is the selection of the earnings and deduction codes for the FUTA tax code. The Internal Revenue Service (IRS) has specific guidelines on what earnings and deductions should be reported on the Form 940. The information that appears on the Form 940 is based on the customer setup of the FUTA tax code. If these codes are not set up correctly, the amounts on this report may be incorrect.